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| en:survey:mailing-spf [19.09.2019 13:36] – margaux.mohnke | en:survey:mailing-spf [19.09.2019 13:56] – margaux.mohnke |
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| ===== Generic sender address ====== | ===== Generic sender address ====== |
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| The simplest solution is to send the serial mail not via your own mail address, but with a mail address from SoSci Survey (e.g. ''mailer@soscisurvey.de''). In the serial mail | The simplest solution is to send the serial mail not via your own mail address, but with a mail address from SoSci Survey (e.g. ''mailer@soscisurvey.de''). |
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| * As sender nevertheless your name or your company is displayed, e.g. ''first name surname <mailer@soscisurvey.de>'' and | * As sender your name or your company´s name is still displayed in the serial mail, e.g. ''first name surname <mailer@soscisurvey.de>'' and |
| * Your e-mail address will be stored in the serial e-mail as the reply address (//reply-to//), so that replies to the e-mail will automatically go to your e-mail address and not to SoSci Survey. | * Your e-mail address will be displayed as the reply address in the serial mail (//reply-to//), so that replies to the e-mail will automatically go to your e-mail address and not to SoSci Survey. |
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| You can select the generic e-mail address directly in the serial mail (**Send invitations** -> **Serial mail** -> select the serial mail on the right). | You can select the generic e-mail address in the serial mail directly (**Send invitations** -> **Serial mail** -> select the serial mail on the right). |
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| {:de:survey:scr.mailing-spf.from.png?nolink|Select the sender address in serial mails}} | {{:de:survey:scr.mailing-spf.from.png?nolink|Auswahl der Absenderadresse in Serienmails}} |
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| ===== Use SMTP server ====== | ===== Use SMTP server ====== |
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| SMTP ([[https://de.wikipedia.org/wiki/Simple_Mail_Transfer_Protocol|Simple Mail Transfer Protocol]]) is often used as the protocol for sending e-mails. E-mail programs use this protocol to contact a mail server in order to send e-mails. SoSci Survey can also send serial mails via SMTP via "foreign" mail servers. | SMTP ([[https://de.wikipedia.org/wiki/Simple_Mail_Transfer_Protocol|Simple Mail Transfer Protocol]]) is often used as the protocol for sending e-mails. E-mail programs use this protocol to contact a mail server in order to send e-mails. SoSci Survey can also use SMTP to send serial mails via "external" mail servers. |
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| Of course, no company wants spam and phising to be sent via its own mail server. This is why access to mail servers is protected. For example by username and password. | Of course, no company wants spam and phising to be sent via its own mail server. This is why access to mail servers is protected. For example by username and password. |
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| If you use a Freemailer (gmx.de, web.de, gmail.com, ...) or the mail server of a university, then you should send serial mails __not__ over it. For two reasons. First, there are almost always strict limits for sending mail. The university mail server may only allow 50 emails per day and user account. After all, the university does not want a stolen user account to be used to send spam on a large scale. Secondly, one should never enter one's own mail account in SoSci Survey, because the access data is stored unencrypted (see below). | If you use a Freemailer (gmx.de, web.de, gmail.com, ...) or the mail server of a university, then you should __not__ send serial mails with it. There are two reasons for that. First, there are almost always strict limits for sending mail. The university mail server maybe only allow 50 emails per day and user account. After all, the university does not want a stolen user account to be used to send spam on a large scale. Secondly, one should never enter one's own mail account in SoSci Survey, because the access data is stored unencrypted (see below). |
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| Entering an SMTP server under **Survey project** in the **Project settings** in the //Specials// tab at //SMTP server for serial mail dispatch// is especially useful for companies. If your company operates its own mail server, you can simply create a new user account there, which can send the required number of e-mails. | Entering an SMTP server under **Survey project** in the **Project settings** in the //Specials// tab at //SMTP server for serial mail dispatch// is especially useful for companies. If your company operates its own mail server, you can simply create a new user account there, which can send the required number of e-mails. |
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| {:de:survey:scr.mailing-spf.smtp.png?nolink|SMTP-Server for sending serial mails}} | {{:de:survey:scr.mailing-spf.smtp.png?nolink|SMTP-Server für den Versand von Serienmails eintragen}} |
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| Enter the SMTP server and the access data and test whether the dispatch works. If everything is correct and the mail server does not block SoSci Survey due to other filters (e.g. IP address), then "OK" is displayed below and you will receive a test mail to the e-mail address entered in the user account. | Enter the SMTP server and the access data and test whether the dispatch works. If everything is correct and the mail server does not block SoSci Survey due to other filters (e.g. IP address), then "OK" is displayed below and you will receive a test mail to the e-mail address entered in the user account. |
| **Tip:** If you run your own survey server, in the **Server settings** in the //Serial mails// tab an SMTP server glob | **Tip:** If you run your own survey server, in the **Server settings** in the //Serial mails// tab an SMTP server glob |
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| Translated with www.DeepL.com/Translator | |
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