Privacy policy for online surveys

In this privacy policy, we provide information on how we process your personal data in connection with online surveys (via IT-supported survey systems).

Further information on the handling of your data can be found at: https://www.rwu.de/kontakt/datenschutz

Name and address of the responsible body

Responsible body within the meaning of Art. 4 (7) GDPR:

Hochschule Ravensburg-Weingarten, University of Applied Sciences
Represented by the Rector Prof. Dr.-Ing. Thomas Spägele

Doggenriedstraße
88250 Weingarten
Phone +49 751 501-9344
Email: info@rwu.de
Website: www.rwu.de

 External data protection officer

Our external data protection officer can be contacted at:

Email: dsb@rwu.de

Website: https://www.exacon-gmbh.de

 Data subjects can contact the responsible body or the data protection officer directly with any questions relating to data protection and the processing of their personal data.

Information on data processing

Type and purpose of processing:

The Ravensburg-Weingarten University of Applied Sciences uses IT-supported survey systems to conduct, create and publish web-based surveys. The survey results are recorded in a database and can be evaluated or exported by the survey creator using internal functions. To create surveys, a registration in the corresponding system is required, participation in however, participation in surveys is generally possible without registration. As a rule, personal identification data is not collected, which means that participation in the survey is largely anonymous. However, demographic data may be collected on the basis of which cannot be completely ruled out (especially in the case of small groups of participants).

Data categories:

Whether personal data is processed when conducting a survey and what type of data/data categories are collected depends on the type of survey and is the responsibility of the survey creator responsible for the survey. Typically, e.g. demographic data can be requested and processed, such as age, gender, place of residence, income and social characteristics such as occupation, marital status, number of certain family members. Belonging to certain groups of people or personal preferences or behaviors may also be the subject of a survey. In addition (depending on the survey tool used), the following system data may be processed automatically:

- IP addresses of users
- Browser cookies to exclude repeated participation
- Browser type and version / operating system used by the user
- Date and time stamp
- CAPTCHA test, if applicable

 Legal basis:

Participation in online surveys and the resulting data processing takes place on the basis of your consent (Art. 6 para. 1 lit. a GDPR).

Recipient:

We do not pass on the data to third parties unless they are intended for disclosure or we are legally obliged to do so. Please note that content from online surveys in generally constitutes project-related data and is disclosed to colleagues or other project participants who are involved in the relevant project. In addition, statistical data may be published from surveys or passed on to external project participants.

Recipients of the data are technical service providers (such as providers of survey tools) who act asprocessors for us.

SoSci Survey: When conducting surveys with the software solution “SoSci Survey”, data is transferred to the provider “SoSci Survey GmbH, Marianne-Brandt-Str. 29, 80807 Munich / Germany”, with whom we have concluded an order processing contract in accordance with Art. 28 GDPR.

Storage period:

If a personal reference can be established, the data will be anonymized at the earliest possible time. The data is deleted as soon as it is no longer required for the project for which it was collected. Depending on the type or duration of the project, this may be a different period (typically between 6 months and 10 years).

Consequences of not providing data:

Participation in online surveys and the provision of all data is voluntary. You are neither legally nor contractually obliged to provide Ravensburg-Weingarten University of Applied Sciences with your personal data. However, it is possible that participation in a survey depends on the provision of demographic and thus personal data as well as the processing of system data. If you refuse the processing of your data in these cases, this may result in the survey not being available or only being available to a limited extent.

Withdrawal of consent:

Consent can be withdrawn at any time with effect for the future. Please send your revocation to to the survey creator(s) responsible for the survey. Alternatively, you can also contact the responsible body or data protection officer. Please note, however, that an effective revocation is only possible if the Ravensburg-Weingarten University of Applied Sciences can assign your revocation to a specific data set. As a rule, this is only possible for surveys that were conducted with the disclosure of your identity.

Automated decision-making

There is no automated decision-making within the meaning of Art. 22 GDPR. If we should use such a procedure in individual cases in the future, we will inform you of this separately if this is required by law.

Your rights as a data subject

To exercise your data subject rights and other concerns in connection with data protection, please contact the responsible body using the contact details provided or of the data protection officer. As a data subject within the meaning of the GDPR, you have the following rights vis-à-vis the responsible body:

Right to information (Art. 15 GDPR)

You can request information about your stored data.

Right to rectification (Art. 16 GDPR)

You can have incorrect data corrected.

Right to erasure (Art. 17 GDPR)

You can request that we erase your data, provided that the legal

requirements for this are met.

Right to restriction of processing (Art. 18 GDPR)

You can request the restriction of the processing of your data, provided that the

legal requirements are met.

Right to data portability (Art. 20 GDPR)

Where technically feasible, you have the right to receive your data in a structured format

Right to object (Art. 21 GDPR)

You may object to the processing of your data at any time for reasons arising from your

particular situation.

Right to withdraw data protection consent (Art. 7 para. 3 GDPR)

If you have given your consent to data processing, you can withdraw this at any time with effect for the future. The revocation does not affect the legality of the processing carried out on the basis of the consent until the revocation. Please send your revocation using the contact details provided for the data protection officer or responsible body.

Deadlines for the fulfillment of data subject rights

We generally endeavor to comply with all requests within 30 days. However, this period may be extended for reasons relating to the specific data subject right or the complexity of your request.

Responsible supervisory authority

We take your concerns and rights very seriously. However, if you believe that we have not sufficiently addressed your complaints or concerns, you have the right to lodge a complaint with a competent data protection authority.

The State Commissioner for Data Protection and Freedom of Information

P.O. Box 10 29 32
70025 Stuttgart
Phone: 07 11/61 55 41-0
Fax: 07 11/61 55 41-15